CodePoint Capital LLC d/b/a Hoop Vision  |  Youth Athletic Program

Concussion Awareness & Management Program

Required written program per insurance carrier  |  Effective 2025  |  Compliant with CDC Heads Up guidelines  |  Review annually

1. Purpose

CodePoint Capital LLC d/b/a Hoop Vision ("Hoop Vision") is committed to the safety and well-being of all participants. This written Concussion Awareness & Management Program establishes policies and procedures for the prevention, recognition, response, and return-to-activity process following a suspected concussion. This program applies to all participants, coaches, staff, volunteers, and independent contractors.

Insurance Requirement A copy of this written program is required by our insurance carrier (Philadelphia Insurance Companies) and is maintained on file. All coaches and officials are required to complete the CDC's online Heads Up Concussion Course before working with participants.

2. What Is a Concussion?

A concussion is a type of traumatic brain injury (TBI) caused by a bump, blow, or jolt to the head — or a hit to the body that causes the brain to move rapidly back and forth inside the skull. This sudden movement can cause chemical changes in the brain and, in some cases, damage brain cells.

Concussions are serious. A concussion does not require loss of consciousness. In fact, most concussions occur without the athlete losing consciousness. Concussions are not always obvious, and symptoms may develop over hours or days after the initial injury.

3. Recognizing the Signs & Symptoms

All coaches, staff, and volunteers must be trained to recognize the following signs and symptoms of a concussion. When in doubt, sit them out.

Physical Symptoms

  • Headache or pressure in the head
  • Nausea or vomiting
  • Balance problems or dizziness
  • Fatigue or low energy
  • Sensitivity to light (photophobia)
  • Sensitivity to noise (phonophobia)
  • Blurry or double vision
  • Numbness or tingling

Cognitive Symptoms

  • Feeling mentally "foggy" or slow
  • Difficulty concentrating
  • Memory problems
  • Feeling "not right" or "in a fog"
  • Confusion or disorientation
  • Answering questions slowly
  • Unable to recall events before/after hit

Emotional / Behavioral

  • Irritability or unusual emotional changes
  • Sadness or anxiety
  • More emotional than usual
  • Nervousness

Sleep Disturbances

  • Sleeping more than usual
  • Sleeping less than usual
  • Trouble falling asleep
  • Drowsiness
Emergency Warning Signs — Call 911 Immediately One pupil larger than the other  |  Extreme drowsiness or inability to be awakened  |  Worsening headache  |  Slurred speech  |  Repeated vomiting  |  Seizures  |  Loss of consciousness (even briefly)

4. Immediate Response Policy

If a concussion is suspected, the participant must be removed from activity immediately. This is a non-negotiable policy that applies to all coaches, staff, and volunteers regardless of game situation or participant's insistence on returning.

  1. Remove the participant from practice, game, or activity immediately.
  2. Do not leave the participant alone. Monitor them closely.
  3. If the participant exhibits emergency warning signs (see above), call 911 and administer first aid.
  4. Notify the participant's parent or guardian as soon as possible.
  5. Complete an Incident Report documenting the event, symptoms observed, time, and action taken.
  6. Provide the parent/guardian with a copy of this concussion protocol and physician clearance requirements.
No Same-Day Return Policy A participant suspected of having a concussion may not return to play the same day under any circumstances, regardless of symptom resolution.

5. Return-to-Activity Protocol

Hoop Vision follows a graduated return-to-activity protocol consistent with CDC and medical best practices. A participant may only return after:

Two Requirements — Both Must Be Met Before Return (1) At least 24 hours have passed with no concussion symptoms at rest, AND (2) Written clearance from a licensed physician has been provided to program staff.

The graduated return-to-play steps below must be followed once physician clearance is obtained. Each step requires a minimum of 24 hours with no symptom recurrence before advancing.

1

Symptom-Limited Activity

Daily activities that do not provoke symptoms (walking, light schoolwork). No physical exertion.

2

Light Aerobic Exercise

Walking, swimming, or stationary cycling. No resistance training. Goal: increase heart rate.

3

Sport-Specific Exercise

Running drills, dribbling drills. No contact or activities with collision risk.

4

Non-Contact Training Drills

More complex drills, passing. May resume resistance training.

5

Full-Contact Practice

Full participation in normal training following medical clearance.

6

Return to Competition

Full return to game participation.

If any symptoms return at any step, the participant must return to the previous step and consult their physician.

6. Coach & Staff Training Requirements

All Hoop Vision coaches, instructors, and officials are required to complete the CDC Heads Up Concussion Course (available free at cdc.gov/headsup) prior to working with participants. Completion is documented and records are maintained on file.

Coaches are also required to:

  • Review this written Concussion Awareness & Management Program annually
  • Distribute this protocol to participants and parents/guardians at registration
  • Collect a signed Concussion Acknowledgment from all participants/guardians before the first activity
  • Report all suspected concussions via the Hoop Vision Incident Report form
  • Never pressure a participant to return to play before receiving physician clearance

7. Education Distribution

Hoop Vision communicates and distributes concussion education materials to participants and/or parents/guardians of minors at the time of registration. This includes:

  • This written Concussion Awareness & Management Program (hosted at hookvision.com/concussion-protocol and provided at sign-up)
  • CDC Heads Up Fact Sheet for Athletes and Parents
  • A signed acknowledgment that the participant and/or guardian has received and reviewed the materials (see Section 8 below)

8. Prevention

  • Coaches teach and enforce proper technique to minimize head impact (correct body positioning, non-contact drills, controlled scrimmages for younger groups)
  • Participants are encouraged and expected to report all head impacts and symptoms immediately — speaking up is encouraged, not punished
  • Coaches model and reinforce a culture of safety over competition
  • Facilities are inspected for hazards prior to each session

Participant / Parent-Guardian Acknowledgment

By signing below, I confirm that I have received and reviewed the Hoop Vision Concussion Awareness & Management Program, including information about the nature and risk of concussions, how to recognize symptoms, and the return-to-play policy.

Participant Signature (if 18 or older)

Parent / Guardian Signature (required for participants under 18)

Hoop Vision  |  Concussion Awareness & Management Program  |  Effective 2025
CodePoint Capital LLC d/b/a Hoop Vision  •  CDC Heads Up: cdc.gov/headsup  •  Questions: dev@codepointcapital.com